For UK virtual assistants
Invoicing for virtual assistants, by voice
Log retainer hours and one-off jobs the moment you finish them, and send every client a clean invoice without opening a spreadsheet.
What you say
“Invoice Priya at Brightside Studio for September: twelve hours of admin support at £28 an hour, plus three hours of inbox management at £30.”
What Honest Invoices does in 30 seconds
- · Extracts time, materials and costs from the words you used
- · Builds a compliant UK invoice with sequential numbering, VAT (if registered), and your payment terms
- · Stores the digital record for MTD ITSA quarterly submission
- · Emails the PDF to your client when you tap send
£15/month, locked · 14-day free trial · no card required
The reality
The pain you actually have.
Generic accounting software is built for accountants. This is built for a virtual assistant who finishes a job at 5pm covered in dust and just wants to get paid.
01
Five clients, three hourly rates and a couple of retainers. Working out who owes what at month end eats an evening you could have billed for.
02
Fifteen minutes here, half an hour there. Small tasks go unrecorded, and unrecorded time is unpaid time.
03
Business clients who'll pay “next week”, every week. Chasing feels awkward, so often you don't.
What it does
Three things. Built for mobile service work.
No bloat, no “multi-entity reporting”.
Retainers that bill themselves
Set up a recurring invoice once, and it goes out every month for the same client and amount. You only step in when something changes.
The law on your side
Your clients are businesses, so the Late Payment of Commercial Debts Act applies. Honest Invoices works out the statutory interest and compensation and adds them to your reminder.
Records ready for Making Tax Digital
Every invoice is saved as a dated digital record, the format HMRC will need for quarterly updates.
From the founder
Built end-to-end against HMRC’s APIs.
Honest Invoices is built and run by Vix Hawley. The MTD ITSA integration was built by hand — OAuth, fraud-prevention headers, the full Self-Employment Business and BSAS APIs. It took months. The full HMRC sandbox journey passes 16 out of 16 steps with proof on file.
Most accounting platforms are built for accountants. This one is built for virtual assistants who don’t want to spend their evenings doing admin. £15/month. Locked. No price hikes, ever.
FAQ
FAQ for virtual assistants.
Can I bill different clients at different rates?
Yes. Say the rate when you describe the work, and each invoice line carries its own rate.
Will Making Tax Digital apply to me?
It depends on your turnover, meaning what you invoice before expenses, not your profit. It applies from April 2027 if that’s over £30,000, which is roughly £2,500 a month, and from April 2028 if it’s over £20,000. Check yours with the MTD wave calculator.
I also have a part-time job. Does my salary count?
No. Only self-employment and property income count towards the MTD thresholds. Your PAYE wages don’t.
Can I add my logo?
Yes. Upload it once, and every invoice carries your branding.
Talk to a person
Not a chatbot.
If you’ve got a question about whether Honest Invoices fits your trade — call, text, or email. You’ll reach the founder, not a queue.
Ready to stop typing invoices?
14 days free. No card required. £15/month after that — locked, forever.